Capturing procurement savings requires persistence and skill. This is because government procurement does not usually consist of a single “black box” containing a complex, opaque function that can be hard to understand and even harder to optimize. Rather, most local and state procurement consists of hundreds of these black boxes, each with its own idiosyncrasies. Consider the diversity of potential spending categories, such as
IT megaprojects,
janitorial services, highly specialized lab equipment, fuel, and building materials.
Nevertheless, the successful outcomes from state and local government procurement transformations noted below show that it can be done:
*- Up to $350 million in recurring annual savings: A major municipality identified savings through a rapid assessment of its third-party procurement spend. It analyzed approximately $4 billion in spending data, conducting deep-dive analyses in target categories, including a maturity assessment of construction procurement practices, contract rate analysis for professional services, and rate variation analysis between municipal and state-level facilities management contracts. By benchmarking against comparable peers and engaging with domain experts, the municipality was able to further highlight opportunities among high-impact value levers. And by identifying potential “quick win” initiatives and defining implementation sprints, the municipality can now target prioritized categories based on impact and feasibility.
*- Up to $150 million savings in the near term and $230 million in the long term: One state identified these savings through a diagnostic and analysis of one of its single largest contracts governing the state’s employee benefits plan. The state used the analysis to prepare a procurement strategy tied to market benchmarks and user preferences before reprocuring those services.
*- More than $25 million in recurring annual savings and upskilling of talent: One regional transportation authority identified sizable savings through its full-scale procurement transformation. An assessment of procurement spending and processes helped the authority identify opportunities to capture financial savings and improve operational efficiency. Building on these insights, it developed and implemented a portfolio of targeted initiatives to realize these opportunities. A transformation office was established to implement the initiatives and track improvements and savings as they were accomplished. The authority ensured that employees had the skills needed by providing more than 200 employees with upskilling sessions and online education resources as well as establishing a new learning steering committee to guide learning and development and succession planning and to implement e-learning.
Another state outlined a path to capture savings and improve services with an
enterprise-wide transformation diagnostic (see sidebar “How one state modernized procurement to pursue an ambitious cost savings target”).
How to capture procurement value: The essentials
Behind every procurement success story is a strategy grounded in best practices proven in both the private and public sectors. Every state and local government executive would benefit from understanding the fundamentals (outlined below) of generating efficiencies. Likewise, procurement teams could consider how to clearly explain these fundamentals to other government executives and with a keen understanding of how to support the delivery of mission impact.
*- Know the spend. A comprehensive spending analysis is foundational to any successful procurement transformation. After gathering quantitative data (such as annual contract costs) and qualitative data (such as deliverables and statements of work), procurement teams could consider building a baseline of enterprise spend, using analytical AI to identify inefficiencies and opportunities for optimization.
*- Select initial categories. To achieve the greatest impact, teams can prioritize categories with significant spending. But nuance matters. Some categories ripe for attention may include potential gold-plated items—think laptops with unnecessary features or capabilities—where demand could be shifted to more basic, lower-cost models without losing functionality. Similarly, in some categories (such as those for certain kinds of equipment), shifting to aftermarket service providers, rather than relying on new purchases, might be beneficial. To ensure competition, potentially high-impact categories can be prioritized, namely those with multiple providers. Such categories typically present the most immediate opportunities to save on costs through competitive bidding and contract renegotiation. Using analytical AI, teams can identify spending patterns and opportunities for consolidation. This data-driven approach helps focus efforts on areas with the highest potential impact.
*- Create a shared opportunity map. A comprehensive procurement opportunity map provides a strategic blueprint for action by detailing planned initiatives, estimated cost savings, and implementation timelines. It is important to prioritize quick wins to demonstrate the transformation’s value to the full range of stakeholders and thereby build momentum. Contract timelines can provide horizons for wins: Some will have near-term impact, while others can be deprioritized until the contract is recompeted. Highlighting early wins can also help garner stakeholder buy-in and build support for broader initiatives.
*- Benchmark against industry standards. Comparing procurement performance against other public- and private-sector organizations can help identify gaps and set ambitious yet achievable goals. Government leaders often benchmark against past spending internally, but external sources of comparison can reveal real value capture opportunities.
*- Implement category management. AI tools can support category management to gain insight into market trends, supplier performance, and cost-saving opportunities. AI-powered tools can also automate routine tasks, freeing up procurement professionals to focus on strategic activities.4 Teams can create tailored strategies for each category, considering factors such as market dynamics, supplier capabilities, and internal demand. These strategies should aim to optimize total cost of ownership, not just purchase price.
*- Understand demand and managing for efficiency and value. In some cases, leveraging cooperative purchasing agreements may deliver great value for the state while reducing administrative work for the procurement team. In others, states may prefer to pool demand for better pricing through statewide contracts. Regardless, understanding demand—including opportunities to standardize product and service specifications across agencies and eliminate gold-plating requirements to reduce costs—is an important first step.
*- Enhance supplier relationships. Building long-term relationships with key suppliers is vital because such strategic partnerships can help facilitate better pricing, boost service levels, and enable innovation in product and service offerings. Implementing supplier performance management using analytical AI tools can monitor supplier performance continuously and in real time to help identify issues early and ensure suppliers meet contractual obligations.
*- Govern for continuous improvement. As the waves or sprints of procurement transformation progress, regular reviews and feedback loops can unlock continuous improvement. Teams can determine a rhythm for how often and in what manner the team reviews progress and outcomes after each sprint. Teams can then take stock of what worked, what didn’t work, and what they’ve learned, and then they can revisit the target categories to determine which to prioritize based on new insights. The cycle helps ensure continuous assessment, learning, and improvement in procurement processes—and it helps embed new capabilities across the procurement organization and other agencies.
All regular reviews of procurement processes and performance should involve the procurement team’s agency or business stakeholders and focus on identifying areas for improvement. Further, establishing continuous feedback loops with suppliers and internal stakeholders helps identify issues early, foster a culture of collaboration, and provide incentives for improvement.
How to preserve procurement value: Harnessing technology and AI today
The essentials of procurement transformation may appear familiar, but capturing value consistently is an enduring implementation challenge. But analytical AI and other digital tools can be game changers in procurement, enabling smarter decision-making, faster processes, and better overall outcomes. Predictive analytics, for example, can forecast demand for more accurate and efficient purchasing, and automation can reduce time spent on manual tasks (such as extracting data from PDF deliverables) while enabling at-scale analysis (see sidebar “Leveraging contract AI to reduce costs and boost compliance”).
All too often, value “leaks” from procurement processes or transformations become “one and done” initiatives rather than enabling ongoing continuous improvement. Across a range of state and local governments, for example, we have seen how a potential stream of procurement savings can be reduced to a trickle by a series of seemingly minor leaks in compliance, control, and visibility.
Analytical AI tools and techniques are now offering new ways to seal the pipes of procurement, so to speak.5 In the private sector, such benefits are now being captured by category managers at companies that have prioritized strategic AI development and adoption. One chemical company, for example, has built and deployed an AI tool to conduct autonomous sourcing with a successful pilot in the consumables category. With an agent preparing and executing tenders, requiring minimal human intervention, the company was able to realize significant value: a 20 to 30 percent increase in full-time equivalent efficiency, increased visibility and control, and additional value capture of 1 to 3 percent.
While AI is evolving rapidly, some government organizations have already proven AI’s potential to equip business leaders and procurement teams with advanced capabilities to capture the full potential for procurement savings.6 Contract noncompliance and “
maverick spending” (unauthorized purchases not aligned with overall procurement strategy that can cumulatively erode savings) are two common sources of value leakage. Supplementing traditional procurement management with analytical AI can improve the speed and insights from regular audits and performance reviews to identify and address noncompliance issues and ensure that suppliers adhere to contract terms and conditions. According to McKinsey analysis, organizations have saved an additional 1 percent in total procurement spending by not paying incorrect invoices. Likewise, analytical AI can improve a procurement team’s abilities to monitor spending patterns at a granular level and thus identify and stop maverick spending.
AI technology can also support real-time monitoring and
predictive analytics, which are essential to proactive planning and informed decision-making. By allowing organizations to monitor procurement activities continuously and in real time, AI helps organizations identify potential issues before they escalate and increase visibility into spending, contract compliance, and supplier performance. And predictive analytics enables and enriches forecasting of future procurement needs and market trends (see sidebar “Process mining leads to big wins in Oklahoma”).
These AI-enabled approaches to capture and preserve savings go hand in hand with modernizing and streamlining government procurement overall. In practice, this means government procurement teams can also develop requests for proposal much more rapidly by using agentic AI and copilots, expedite proposal review and assessment, engage with suppliers more strategically, and provide overall better-quality service to their customers. Thus, such AI-enabled transformation of procurement practices helps deliver not only the right cost but also the right stuff at the right time in the right way.7
How to enable sustained success
Treating the steps above as a stand-alone checklist will not deliver an enduring change in how a state or local government procures goods and services. Instead, successful government leaders focus equally on how the work gets done, not just what is required to capture near-term savings. Government executives, therefore, can work with their procurement leaders to build healthy organizations that are aligned, can execute, and can renew their ways of working as their operating context evolves.8
*- Invest in procurement talent. Procurement expertise provides the foundation for success. In many state and local governments, however, such expertise has eroded over the past decade. Seasoned experts are retiring, and cities and states often have not backfilled their ranks as part of overall administrative staff reductions. Such trends may appear “penny wise” in the near term but are ultimately “pound foolish.” Governments need to seek new talent as well as deploy the best talent available in designing new processes, including those relying on technologies such as automation and gen AI, to improve productivity.
*- Assemble a cohesive enterprise team. Procurement transformation cannot be left to procurement teams alone. Ideally, end-user agencies and departments partner closely to establish priorities and problem-solve with their procurement colleagues to promote shared accountability and transparency. Lasting change involves engaging stakeholders across agencies, including procurement officers, department heads, and finance leaders. The team approach not only helps ground the opportunity map in the realities of day-to-day operations but also helps align decision-makers.
*- Build a learning engine. Training and development are integral to sustained procurement excellence, especially given technological advances in AI. For example, ongoing upskilling, training, and development opportunities for procurement professionals ensure that team members apply leading-edge skills and knowledge to daily activities, planning, and special projects. And sharing best practices across agencies and departments helps cultivate a culture of knowledge sharing and collaboration, which enhances overall procurement performance.
Compass bearings for government ‘business’ leaders
Procurement is critical to government performance and should not be left to procurement experts alone. The “business” leaders in a state or local government, whether in a governor’s or mayor’s office or leading an agency, have special roles and responsibilities in accelerating a procurement transformation. Procurement experts can guide and coach such leaders to help forge impactful partnerships. Success requires these government leaders to embody certain characteristics:
*- Savvy. Government leaders need to know the fundamentals of procurement. This takes some effort; internalizing this article’s main points is a good first step.
*- Bold. While quick wins are important, enduring procurement impact at scale starts with an ambitious long-term vision that supports an administration’s strategic agenda. Done right, procurement reform can provide the right stuff at the right time and the right price, and its savings can be redirected into sustaining mission priorities.
*- Clear. As the saying goes, “Vision without execution is a daydream.” Bold aspirations need to be translated into clear targets for procurement performance, whether typical cycle times, savings targets across a spending category, or performance KPIs for suppliers. Such clear expectations help drive innovation and continuous improvement as well as transparency and accountability.
Now more than ever, state and local governments need to steward every dollar. Procurement is complex. Transforming it requires technical, analytic, and interpersonal acumen. Instead of shying away from the complexities of procurement, government executives should lean into procurement transformation. This means giving it their time and attention, first by learning procurement essentials and the potential for new technologies. Then government executives and their procurement team partners can chart a course to achieve bold but practical savings ambitions across their government, thereby better meeting the demands and expectations of the communities they serve.
Is Couchsurfing Still a Thing? How the Once-Free Travel Community Changed After Going Corporate
Photo by Nathan Fertig on Unsplash
https://www.fodors.com/news/hotels/is-couchsurfing-still-worth-it-how-the-once-free-travel-community-changed-after-going-corporate
I still believe that crashing on a stranger’s couch is the best way to travel, but Couchsurfing isn’t the best place to find couches anymore.
Couchsurfing launched in 2004 after co-founder Casey Fenton emailed over 1,500 students in Reykjavik asking for a place to stay. Dozens offered to open their homes. The Couchsurfing website was a place to make that experience accessible to backpackers worldwide. People could offer their couches, spare bedrooms, or even floors to budget travelers. It gave backpackers a free place to stay and a way to “live like a local” and it gave hosts a chance to meet people from around the world. Surfers would give back by cooking a meal from their culture, sharing a language, or teaching a skill. But Couchsurfing has changed dramatically going from a non-profit organization to a for-profit, and some members feel the platform has lost its radical community-centered roots.
I first started using Couchsurfing in 2011 during my final year of university. I went to meetups in Halifax to get acquainted with the community, and then, during a graduation trip to Newfoundland with some friends, I decided to try surfing. We shared stories in the local pub over
Screech rum, and then my two friends and I piled onto one futon at night. We would have had to pay around $40 each per night to stay at a hostel—well out of our budget at the time. Discovering Couchsurfing was like discovering a secret, a way to travel the world on a tiny budget and meet cool people along the way. I was hooked.
Over the next few years, I surfed around the world and hosted in rented apartments while living in Nafplion, Greece, and Barcelona. In Wellington, New Zealand, I spent a day watching the red carpet for the premiere of The Hobbit with Couchsurfers I’d met a few days before. In Japan, I rolled up my futon and made sushi on the floor with hosts who’d go on to become lifelong friends. In Istanbul, my hosts took my friends and me out for organ meat wraps and were shocked when we loved it. They also hosted my friend for a week while she waited for a new passport after hers was stolen. It was a community for people with a thirst for adventure and unconventional lifestyles.
Couchsurfing, which seems like a shell of its former self, no longer feels like the backpacker haven it once was; I rarely use the platform anymore. Any community that’s been around for two decades is bound to change, but Couchsurfing has evolved far beyond its idealistic origins.
Couchsurfing Becomes a B-Corp, Gets Venture Capital.
In its early days, Couchsurfing was run by
collectives of volunteers who offered their skills to help build and maintain the website. So when Fenton, the co-founder, announced in 2011 that Couchsurfing was
denied its non-profit status and becoming a B-Corp., a classification for a for-profit business that has a positive social impact, there were
mixed reactions in the community. According to a
blog post from Fenton, becoming a B Corp was the only way to continue existing as an organization, and would help the site and community grow and evolve. Some members understood the need for more financial stability, while others felt like the founders had sold out.
Couchsurfing struggled to find its footing under this new corporate model. In 2015,
Patrick Dugan, who also ran a private equity firm (
which has since been scrubbed from the web) became a majority shareholder and took over as CEO. Most of the staff and original volunteers, including the founders, were laid off or quit. The platform continued to grow. But some members were losing trust in the company, feeling like these new members were just looking for a free hostel and didn’t embody the ethos of Couchsurfing. There was
a movement from Couchsurfing members spread through blogs and Facebook groups to leave the platform to other hospitality exchange alternatives.
Dugan knew he had to start generating income for Couchsurfing to survive. But the company never found a reliable way to make money. From paying for verification, which only a small number of members did, to ads that brought in a tiny amount of revenue each month, nothing was working, according to a Couchsurfing blog post explaining the decision.
COVID-19 and the Paywall In May 2020, Couchsurfing implemented a subscription model of $14.29 per year. The paywall ensured the company could survive the pandemic. As a travel service that is the antithesis of social distancing, the pandemic posed major challenges. But the paywall went up
without member consultation and locked users out of their profiles, giving rise to concerns around
data privacy.
Fenton had promised in a 2011
blog post that “Couchsurfing would never make you pay to surf or host.” Members felt the paywall was the last straw after nine years of watching Couchsurfing struggle to maintain the community they’d helped build. They started leaving, searching out or
creating alternate platforms.
Lyda Michopoulou, 38, from Greece, started using Couchsurfing in 2006 when they were in university. This led to a decade-long involvement with the platform. “At first, I was mostly surfing. I visited the Netherlands, Germany, France–I went all over. Then, when I had to stay home for exams, I started hosting more. It was another way to give back to the community.” Lyda got involved in the broader community, hosting potlucks a couple of times a month on their big balcony in Thessaloniki. But when the paywall appeared, they logged out of Couchsurfing for the last time. “It became too corporate,” they told Fodor’s.
Discussions within Couchsurfing communities like this
one on Reddit show that Lyda wasn’t the only one who left after the paywall.
Safety Concerns on Couchsurfing
Safety has always been a concern on Couchsurfing, especially for women. And some women don’t feel like their concerns are being taken seriously.
Kathi, 35, from Germany, who asked to be identified by her first name only, has been using Couchsurfing since 2012. She liked that the platform facilitated helping people without the exchange of money. Kathi spent New Year’s with Couchsurfers she met in Edinburgh and went dancing under the stars in Halifax, which led to a group road trip and a swing dancing camp in Prince Edward Island. But she’s also experienced predatory behavior on the platform. She said that Couchsurfing wouldn’t remove the host’s profile even after she reported his behavior.
Kathi still uses Couchsurfing for meetups, but she now mostly uses the women-only platform
Host A Sister when she wants to host or surf.
A Change.org petition from 2010 shows this issue is nothing new. But over time, Couchsurfing’s lackluster response may have been a contributing factor in driving members away from the platform. Couchsurfing did not respond to multiple requests for comment.
So, Is Couchsurfing Still a Thing? Not all Couchsurfers feel the platform has changed. Nikki Battyanyi, 30, started hosting surfers in Iceland with his sister in 2015 and continues to use the platform today. “I don’t think it has changed much for me. I love it. I would recommend it 100% to any traveler,” he said.
If enough people hadn’t felt it was worth it to pay the annual membership fee, Couchsurfing would have probably had to shut down. But for many, the community isn’t what it once was. As a former avid Couchsurfer, it’s clear to me the platform has changed—and not for the better. The community that had made me feel like I’d found my unconventional community has become just another traveler’s meetup.
While issues of trust between Couchsurfing and its members may play a role in this change, it’s also possible Couchsurfing just got too big, losing its sense of shared values within the group.
I still believe in the idea of Couchsurfing–and inviting strangers into your home has been around since long before there was technology to support it. But I’m not sure that Couchsurfing is the best place to do it anymore.
As for me, I’m on Trustroots but haven’t surfed or hosted with it. I’ve paid the Couchsurfing fee and occasionally open the app, looking for events or meetups. I’ve met a few lovely people from it in the last five years, but it’s not something I recommend to travelers anymore. I’ll try some of the other alternatives next, continuing my search for a community like the one I’d grown to love all those years ago.
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